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Agreement with a wedding venue Poland, what should you not forget about
When preparing for the wedding ceremony and the wedding reception in Poland, you have a lot of things to worry about. In the sheer volume of obligations and formalities related to the organization of the wedding in Poland, you should pay special attention to the contract signed with the wedding venue - the place where the wedding reception is planned. Here are a some tips on how to sign a document and do not regret it later, as well as how to sign a document and get everything in line with our expectations? See below.
PHOTOS BY: PIECZKO PIETRAS PHOTOGRAPHY
Wedding Planner and Coordinator - WINSA WEDDING PLANNERS
What should I consider before signing a contract with a wedding venue?
After choosing a wedding place of your dreams, you usually set the details of the reservation with its owner (or representative).
First thing you should ask the owner or representative is an availability of the date of the wedding ceremony in the venue of your dreams. As a rule, an advance payment is made at this time. This is the cost associated with the reservation and unfortunately you only get confirmation of this payment. It has nothing to do with the contract, which is a document between the parties for specific services.
At this stage, you must carefully read the reservation agreement several times and if you have doubts, of course, negotiate. Pay attention to:
- Parties: people who sign a contract. On one hand, the fiancés, on the other, the owner of the premises or his representative. You should check the correctness of the data, to be 100% sure that you are dealing with the right person.
- Type of event - place and time: each contract must be considered that it is the contract for the organization of the wedding, because the organizer has different responsibilities during various receptions. It must be described here when bride and groom arrive and when the guests. Also here should be indicated, for example from what time the waiter service begins.
- Cost: usually this is cost per person, which is why it is necessary to find out if it will be possible to accept a larger number of guests and make additional payments for them (if there is possibility of housing, usually there’s no problem with that).
- Determination of what the cost includes: the best practice here is to write it out exactly, what the organizer takes into account in the costs, so that there will be no surprises later. At the end, I will put some points that you should definitely ask about. Seemingly trivial, they can save your pocket.
- Obligations of the parties: The organizer usually ensures: choosing menus (served at specific times), waiter service up to determined hour, room setting (chairs, tables, tablecloths), the possibility of connecting the sound system and instruments for the band, as well as aprtment for newlyweds .
- Damages: weddings can be boisterous, that is why it is worth asking - who takes responsibility for it, whether it will be necessary to pay extra for damages, or what is the definitione of „damage” – is it destruction of the chair or breakage of the glass, etc.
Remember that upon signing the contract with the wedding venue, an advance or down payment is paid. Under the law, having a contract - deposit is returned, but the down payment is not.
PHOTOS BY: PIECZKO PIETRAS PHOTOGRAPHY
Wedding Planner and Coordinator - WINSA WEDDING PLANNERS
Below there are a few questions that will help you organize your wedding in Poland and save you a lot of trouble:
- When is the menu set? (how many days / weeks in advance)
- Is the parking paid separately?
- Does the price of the wedding include an apartment for newlyweds, or maybe for wedding guests as well? What is the room rate for wedding guests?
- Alcohol – is it available on site or you should organize it yourselves? Is there a fee for bringing your own alcohol (so-called "cork")?
- Wedding cake, caks, fruit - if NOT included in the price (you have to ask for without a doubt), should you buy them yourself or are they available on site?
- Will the food that will be left after the ceremony be taken with you?
- Is the wedding dinner and hot meals are served to guests for tables or put on a separate table (in the form of a buffet).
- Do you pay for a musical setting, a photographer and a cameraman equally like for extra guests, or, for example, for a half of the cost of a guest for them"? (as an example, for an orchestra of 4 people, we pay extra for four people, sometimes for two, and sometimes you can determine yourself how much food will be allocated to the orchestra).
- Is the decorative bread included in the price?
- Is the first glass of champagne included in the price to welcome the bride and groom and guests?
- Is a fee charged for broken glasses? In some venues even PLN 10 has to be paid for breaking ONE glass.
- Is there air-conditioning?
- What is the table setting - can you suggest the layout yourself, if not - which layout is proposed?
- Decoration of premises and tables - is it included in the price, if not how much it costs?
- What is check-out time for newlyweds and their guests? (usually late check-out is available without additional charges.
- How much should I deposit in order to book a date? (NOTE - from 2000 PLN to even 15,000 PLN!).
- How much money (what percentage of the whole amount) should be paid before the wedding? (usually around 80%- 100%).
PHOTOS BY: PIECZKO PIETRAS PHOTOGRAPHY
Wedding Planner and Coordinator - WINSA WEDDING PLANNERS
It is also good to pay attention to the dance floor. Is
there enough room for the number of guests that will be entertaining on
it. Besides, if it is not too slippery.
If you are at the stage of looking for your dream wedding venue in Krakow and setting organizational details with the premises and looking for support, it is worth considering Wedding Planning Agency offer. Here you will find services that can be used at any stage of wedding preparations. Regardless of whether Wedding Planners in Poland will commission a comprehensive wedding and wedding reception, or just would like to help you find the perfect place for wedding. Winsa Wedding Planners will design for you an offer that will help you survive your wedding without the stress and nerves associated with the preparations they will also help in determining details related to renting places and signing contracts for renting all wedding services.
Be inspired by Winsa,
Dorota Nowakowska
Polish Wedding Planner
www.winsa.pl
1 komentarze
2- Hi Dorota, you have shared an amazing guide. It’s really important to look into every detail while signing an agreement with wedding planner. The list of questions you have mentioned can save us from any kind of trouble. This guide would be very helpful while signing an agreement with Miami Wedding Planner to plan a destination wedding of my sister. Thank you for sharing this valuable guide.
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